Archives

Archives-filing-cabinets-colors

Archives Committee Annual Report 2016

Archives Committee Annual Report 2015

Archives Committee: The purpose of the Archives Committee is to identify, collect, categorize, organize and store material relevant to the history and proceedings of the Senior College. A minimum of five members.

Current Chair: Shirley Jarvella

Current members: Cathy Bradbury, Arlin Larson, Ray Smith

Ongoing work of the Archives Committee includes sorting and filing newly acquired materials as well as grappling with problems that arise. Currently, the major dilemma for archives is how to deal with the transition from paper documents to digital records. In the coming year we will be developing a set of guidelines relating to the retention of information in digital form, how it can be archived and accessed.

Note to potential volunteers

If you have an interest in preserving history, flexing your organizational skills, or using expertise developed in your former life as a librarian, historical society member, or archivist, or are just looking for a way to help out, we have a place for you on the Archives Committee. Current committee members are Cathy Bradbury, Arlin Larson, Ray Smith, and Shirley Jarvella, Archivist.

To become involved, please click here to use our contact form to send a message.

Archives Committee History and Volunteer Opportunities

If case you haven’t noticed, the tall locked cabinet in our Senior College office is labelled “Archives” and contains all sorts of materials that chronicle the history of our organization. The inspiration of Mary Frenning, whose contributions make up much of the collection, the Archives Committee came into existence in 2003.

At the outset, we sought expert advice on organizing the items in our possession. George Squibb from the Belfast Historical Society and Betsy Paradis, Reference/Special Collection Librarian at the Belfast Free Library, were most helpful in helping us get started. Our first task was to create a set of guidelines that we and those who followed could use in collecting, organizing and preserving the materials. Next, we provided copies of the guidelines to other committee chairs and officers to assist them in making decisions on what to retain for the archives. Ongoing work of the Archives Committee includes sorting and filing newly acquired materials as well as grappling with problems that arise. Currently, the major dilemma for archives is how to deal with the transition from paper documents to digital records.

What’s in the Archives? Newsletters, course catalogs, notes and minutes of SC Boards and annual meetings, detailed records of the founders from 2001-2002, photos, news clippings, DVDs, and mementos of special events outings. A complete list of the Archives files can be found in the Senior College filing cabinet “Archives” file and is available to all.

The current members of the Archives Committee include Cathy Bradbury, Ray Smith, and myself. The collective institutional memory represented by the three of us is extensive, but we need some new faces and new ideas going forward. Although my training as a librarian prepared me to chair the committee, anyone with a passion for preserving history or creating order out of chaos would be a good fit and welcome to join us. Please consider coming onboard.

Shirley Jarvella, Archivist